Job Details
Job Description
The purpose of this position is to perform daily administration of the branch, including POD and COD duties.
Requirements
- Matric with Accounting & Mathematics
- Good with numbers & calculations
- Advanced admin skills
- A quick learner who will be willing to speak up if there is a problem
- Proficiency in MS Excel and Word
- Organised, accurate and professional
- Must be willing to work in a team as well on your own
- An honest and trustworthy individual willing & able to work with large amounts of cash each day
- Able to work under pressure
- Clear ITC & Criminal record
Key Performance Indicators includes, but not limited to.
- Perform general administrative functions at the relevant branch
- Scan PODs
- File PODs
- Close PODs on ELCB
- Pull undelivered POD REPORT
- Follow up on outstanding POD
- file and scan Freight POD (5 Star, Harry’s, Speedees, Kinno’s, RTT)
- POD queries with creditors and customers
- Drivers leave planning
- Dispatch & drivers
- Verifying invoices against petrol slips
- Ensure all the petrol slip are handed over
- Follow up on oustanding petrol or diesel slips
- DBN PIA vehicle and MHE monthly reports
- Fleet report (Fuel quantity/ fuel cost/ traffic fines)
- Handling payment via cash and speed point machine
- Cash up with Creditors
- Cash up with CIT (Fedility)
- Dayend outstanding COD report/ follow up on outstanding COD
- Ensure all incident and hollard form is filled and sent to Head office
- Follow up on Incident Status
- Log a call to KSJ for vehicle repairs
- Keeping monthly expenses spreadsheet updated
- Ensure all vehicle maintanance are within monthly budget
- follow up on KSJ quotations and orders
- Hi Q umngeni quotations and orders
- Attend to customer queries and drivers queries
Equity Statement
At Motus we are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goal
Please note that candidates not contacted within 2 weeks after the closing date must consider their applications as unsuccessful
